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The Center for Sales Strategy Blog

6 Tips to Help You Secure a B2B Sales Appointment

secure a B2B sales appointmentJust getting the appointment can be one of the most difficult steps in the entire sales process. Having a referral or industry success story can make this task a little easier (so, use them if you have them). But, what do you use if you don’t have either at your disposal? What if you just can't get the appointment?

If you’ve made several attempts to get in the door without success, you may need to beef up your valid business reason (VBR).

For a strong valid business reason, you need something that is both relevant and timely in the eyes of your prospect. Why should they want to meet with you, now… and not the other way around? 

6 Tips to Help You Secure a B2B Sales Appointment

1. Prospect's Website
    • Look for any current or upcoming initiatives that you could help enhance.
    • What about sponsorships or charities they’re involved with? Can you help with anything on a local level?
2. Industry News
    • What’s going on in their industry right now that may be a significant challenge for them? How might you help with this? If you don’t know off the top of your head, do a quick Google search for recent news in the category. 
    • Industry websites – check or subscribe to stay up to date with how your prospect’s industry is doing.
    • Competitive gains – Has a competitor of theirs done something that will potentially affect your prospect’s business?
3. Consumer Behavior Trends
    • Think about their target consumer. Are there any recent trends that could be affecting the way they may purchase their product/service?
    • Start broad if you’re not sure of their exact target. Think generational trends: millennials, boomers, etc. 
4. Social Media
    • Think beyond their Facebook page (although be sure to check it out to see any initiatives and how they’re interacting with their consumers). 
    • Use LinkedIn to not only connect with the decision maker, but to join groups relevant to that industry. Pay attention to discussions among the group. Ask questions if you have any – their answers may help you get in the door with your prospect!
5. Timing
    • Is there a seasonality of their product or service? For example, if they’re about to enter slow season, how might you help them increase sales and stay top-of-mind?
    • Use Google AlertsSet up a Google Alert so you receive a daily/weekly update every time your prospect shows up in the news. Check frequently for needs analysis opportunities. There may be something in the future, if not now.
6. Research Data
    • Secondary research – Have you come across any recent research studies involving their industry? What about these insights might they find insightful?
    • Qualitative research – Perhaps your company subscribes to a qualitative research source. Check to see if their product or service is available in the report (or better yet, the company itself). Either way, run a report to reveal demographics and psychographics of the heavy user. Share it with your prospect.  

You can see that when it comes to crafting a strong valid business reason, you’ve got plenty of options (and these are just a few). The key is to remember to check various sources, as information can vary at any point in time, and relevancy is key. Since it usually takes several points of contact to secure that first meeting, having several valid business reasons for the same prospect (or category of prospects), and using them throughout, can be a good idea. Combining several sources can also be very effective (an industry trend combined with a success story on your end, or a new research study).

Remember, no matter what source you use for your valid business reason, make sure it answers the question, “Why should they want to meet with me, now?” Because, if you can’t answer that… what makes you think they will be able to?

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Editor's Note: This post was original published in 2013, and has been updated to reflect current content and best practices.
Topics: valid business reason Needs Analysis sales process